A cleaning service proposal is a statement of work like any other professional-services proposal, with the scope written by area and frequency instead of by deliverable: which spaces, how often, to what standard, with what supplies, and at what fee. The free professional services proposal on this site prices the fee lines from the hours, the rate, the phases, the expenses at cost, the contingency and the deposit, and this page sets out how a cleaning company maps its scope onto those inputs so the proposal it sends a facilities manager reads as a schedule with a number on each line.
The scope: areas, frequency, standard
List the areas by name, the frequency for each, daily, weekly, monthly, and the standard the client can inspect against: floors, surfaces, washrooms, kitchens, waste, windows. The hours come from that list: minutes per area per visit, times visits per month. That figure is the proposal's hours input, and it is the one a facilities manager will check against the last contractor, so show the working. A scope written by area is also the schedule the crew runs, which is why the two should be one document.
The fee lines: hours at the rate, supplies at cost, the deposit
Enter the monthly hours and the loaded rate, the wage plus the taxes, the insurance and the travel, into the free proposal, put the supplies and consumables in as expenses billed at cost, set a contingency for the first month's unknowns and a deposit on signature, and the page prints the fee, the contingency line, the deposit and the balance. Phases for a cleaning contract are usually months or quarters; the fee per phase is the monthly invoice the client will see.
The proposal is the method; the contract record is the product
The lines on the page are free for every proposal. What Sowbird Pro adds is the record: the proposal kept against the client and the contract, the rate card that fills the rate, the signature or the decline recorded against the fee, and the reference or the case note written when the contract ends, from the record of what the crew actually delivered. A cleaning company that keeps that record prices next year's renewals on evidence.
Questions people ask about cleaning service proposal template
Is the proposal on this site free?
Yes, without an account. It prices the statement of work from the hours, the rate, the phases, the expenses, the contingency and the deposit you enter and prints the lines. Keeping the proposal against the client with the signature recorded is the paid product.
How is a cleaning proposal different from other service proposals?
The scope is written by area and frequency rather than by deliverable, and the phases are months. The fee structure, hours at the rate, expenses at cost, contingency and deposit, is the same, which is why the same free proposal prices it.
Should a cleaning proposal include supplies in the rate?
Bill them at cost as their own line. A rate with supplies folded in looks padded when the client later sees the supplies itemised, and the firm loses track of a cost that moves.